Letter of Agreement - 8. Regular School Advisory Council Meetings
Page 18 of 22
8. Regular School Advisory Council Meetings
8.1 All meetings of the SAC will be open to the public with the exception of in-camera meetings described in By-Law 7.7.
8.2 Minutes of all meetings except in-camera sessions will be taken by the Secretary and kept at PVEC.
8.3 The SAC will make all reasonable efforts to inform the public of the date, time and place of all SAC meetings and shall make the agenda of all meetings and the minutes of all public meetings available to the public at PVEC.
8.4 The SAC will hold an annual general meeting in June on at least two weeks notice which shall be published in a local newspaper and posted in PVEC.
8.5 The SAC will hold a minimum of six regular meetings a year with the frequency and the length of time between meetings to be decided at the annual general meeting.
8.6 Nothing prevents the SAC from convening meetings in addition to those described in By-Law 8.5.
8.7 The SAC Executive will develop meeting agendas in consultation with the Principal and other members and the agenda will be distributed to all Members prior to the meeting.
8.8 A member of the School Community with a concern or issue within the mandate of the SAC may submit the issue or concern to the SAC in writing at least one week prior to a meeting or bring the matter to the attention of a Member.
8.9 The SAC may in its sole discretion determine whether a matter described in By-Law 8.8 will be put on the agenda of a SAC meeting for discussion and, if so, will notify the individual(s) concerned of the date, time and place that the matter will be considered and invite the individual(s) to meet with the SAC.
8.10 At all public meetings time will be allotted for members of the School Community to address the SAC on issues or concerns directly related to PVEC and the SAC may, in its sole discretion, debate issues or concerns that are raised, decide not to deal with them, or take them under advisement for further study.
8.11 If a matter is taken under advisement under By-Law 8.10 it shall be placed on the agenda of a future meeting and the individual(s) who initiated the issue will be notified of the date, time and place the SAC will deal with the issue.
8.12 The chairperson has at all times a discretion to ask a particular speaker or group to limit their remarks in order that one person or group does not dominate a meeting, and may request that the person or group be rescheduled for a future meeting so as to facilitate better and more complete discussion.
